Create expenses automatically
Expense automations allow you to automatically create expenses based on specific events or schedules.
Instead of manually adding recurring costs or reservation-related expenses, Millenium Connect can create them automatically according to the rules you define.
Examples:
Automatically create a cleaning expense after a reservation.
Add a management fee for each booking.
Create a recurring monthly subscription expense.
Apply the same expense rules across multiple properties.
Creating an expense automation
To create a new expense automation:
Go to Financials → Expenses.
Open the Automation tab.
Click Add expense automation.
Choose the trigger that should create the expense.
Configure the expense details.
Define the properties and channels where it applies.
Save your automation.
Choosing an automation trigger
You can create an expense automation using two types of triggers:
Reservation-based trigger
Create an expense automatically when a reservation reaches a specific stage.
You can choose when the expense should be created:
Reservation confirmation
Check-in
Check-out
Example:
Create a cleaning expense automatically when the guest checks out.
You can also define the recognition date depending on the reservation event.
Recurring schedule
Create expenses automatically based on a recurring frequency.
Available schedules include:
Daily.
Weekly.
Monthly.
Quarterly.
Yearly.
Examples:
Monthly internet subscription.
Quarterly maintenance contract.
Annual insurance payment.
Configuring expense details
For each automation, you can define the expense that will be created.
You can configure:
Expense name.
Category.
Include in owner statement: Choose whether the expense should appear in owner statements.
Amount calculation.
Taxes.
Expense amount calculation
You can choose how the expense amount should be calculated:
Fixed amount
Create an expense with the same amount every time.
Example:
A cleaning fee of $50 after each checkout.
Percentage
Calculate the expense based on a percentage.
Example:
A management fee calculated as 15% of booking revenue.
Assigning properties and channels
You can control where the automation applies.
You can choose:
The properties concerned by the automation.
The booking channels where the automation should apply.
Example:
Create a cleaning expense automation only for Airbnb properties and exclude Booking.com properties.
Managing expense automations
From the Automation tab, you can:
View all active automations.
Edit existing automations.
Enable or disable automations.
Delete unused automations.
Expense automations help reduce repetitive financial tasks, avoid missing costs, and keep your property accounting up to date automatically.